How does SharePoint work with Office 365?

What is SharePoint?

An innovative and advanced platform within Office 365, the SharePoint intranet Office 365 comes with many powerful tools. Thanks to the platform, opening up a channel for uninterrupted information sharing and management amongst various devices has been made easy. This has led to a major improvement in the way businesses deal with each other, including their time value and decision making.

How does SharePoint help companies?

Here are some of the most beneficial aspects of choosing SharePoint intranet Office 365.

Enhances Data Management amongst companies

One of the most beneficial aspects of SharePoint is its feasibility when sharing information on a large scale. Unlike traditional methods, the platform allows seamless transfer and allocation of information from one entity to another. Thus, businesses and companies can benefit from the simplified file storage and collaboration and simultaneously maintain the safety of the company work ethics. Moreover, it also revolutionizes the way data is interpreted by keeping the sensitive data safely tucked away from other channels.

Improves mobile accessibility 

With the SharePoint intranet Office 365, more and more companies are now successfully inclining towards mobile-friendly content. As it is relatively impossible to always stay in front of a system hooked to the screen, opting for the platform can be highly advantageous. Moreover, it is also highly convenient to access data from anywhere and at any time using a smartphone rather than any other forms. Employees can work on files, create, edit, and upload them while making them both easy to access and edit with a few steps.

Works as News sharing platform

Last but not least, SharePoint also serves as a great method of circulating genuine business-related news across various locations. Everything is possible, starting from authoring a new post or sharing the details regarding a trip report to even highlighting a document. Hence it ensures a transparent and more authentic way of information sharing, which plays a major role in improving work productivity by allowing everyone to utilize their time productively. What's more? The platform can also be used to micromanage every bit of information, such as categorizing the content to be shared into particular groups. In the long run, such a process prevents any chances of mishap or confusion due to overwhelming pressure from irrelevant information.

Integration with many powerful tools 

When looking for a platform that allows team conversations and editing, SharePoint intranet office 365 is your best choice. As a part of the Office 365 ecosystem, it comes pre-equipped with many valuable resources, including notepads, Outlook calendars and conversation modules, task planners, and even the default Microsoft Team chats. Thus, with SharePoint, you need not worry about searching for any professional tools to get your work completed within time. Furthermore, individuals can also share any tool that might be missing across various channels with just a few steps.

Now, as we have learnt the basics behind the SharePoint and Office 365 working procedure, here are some of the most frequently asked questions regarding the topic.

What is the difference between SharePoint and Office 365?

While Office 365 is essentially an online folder system for seamless and comparatively safe file storage, SharePoint is a much different platform within Office 365. It includes many features which allow sharing, collaboration, and managing of necessary documents amongst various parties from multiple locations with just a few clicks.

Is SharePoint free with Office 365?

One of the many powerful services SharePoint generally comes along with your Office 365 purchase and subscriptions. However, depending upon the package, some features may require further funding for full-fledged work. Apart from that, individuals can freely use email, calendar, file sharing, storage, video sharing and editing, collaboration tools, etc.

Do you need a Microsoft account to access SharePoint?

The answer to this question is a Yes. You will definitely need to have a Microsoft account for accessing files or any links on SharePoint. According to Microsoft, external users are not accessible by external users unless they have a registered Microsoft account and can access the document or file. This safety feature in the SharePoint intranet Office 365 helps prevent any online mishaps or hacking trials by suspicious individuals.

How do I grant permissions in SharePoint?

When sharing a file or document with a group or other individuals, you will need to do so by turning on the ‘Permissions’. For this, you will need to:

Step 1: Click on the permissions page of the list on the Edit tab.

Step 2: A new window will appear. Click on the ‘Grant Permissions’ option.

Step 3: Type in the name of the group or individual you are sharing the file or document to. You can also scroll down for the name from the Users/Group box.

Step 4: Choose the level of permissions you want the other party to be allocated.

Step 5: Click on ‘OK’ and send.